6/7/2023 0 Comments Microsoft outlook free![]() If you want to notify collaborators through a meeting invitation, select Open new meeting invitation, make changes, and Send. If you want to notify collaborators through an email, select Open new email draft, make changes, and Send. Notify collaborators – Notify people you've worked with in the last four weeks about your upcoming time away. Tip: If you want to send a different auto-reply message to people outside your organization, you can do that through Outlook: Settings> Mail> Automatic replies. Under Compose or edit message, keep with the default or edit your out-of-office reply. Set automatic replies – Compose and save an out-of-office reply message for the dates you selected: Select Start and End dates for when you'll be out of office. Select dates – Set up an "Out of Office" appointment on your calendar for the selected dates: Select Help me plan to get a checklist that contains the following planning options: In the Viva Insights add-in pane, go to the Plan your time away card. Viva Insights will track your progress and update which actions are done. You can also come back at any time and change details before you go. Plan your schedule with these options all at one time or individually as you get closer to the date. ![]() Schedule focus time to wrap up tasks before you go and to catch up on work when you get back. Resolve all your meetings in one place with a custom message about your scheduled time off.Ĭompose your autoreplies and notify your team about your planned time off. Use the Plan your time away insight to reduce the stress of planning for upcoming time away from work. Viva Insights will respect your preferences when it schedules focus time. Use the Set lunch hours insight to set your lunch hour preferences. This action books a two-hour appointment on your calendar named "Sales pitch.”īook all to schedule all available focus time at once, setting you up with protected time throughout the week. You'd change the “Focus time” label to “Sales pitch,” and then select the plus icon ( +). The pencil icon to change what your focus block shows as on your calendar. Say you want to focus on “Sales pitch” for two hours. The plus icon ( +) next to a focus block you want to add to your calendar. This insight appears if your calendar has time available during your working hours that isn't blocked by meetings or appointments. In the Viva Insights add-in pane, select Book time to focus. " You can also cancel the meeting-preparation time or delete it directly from your calendar.īook time to focus can help you protect time for focused work and also minimize notifications (and thus distraction) by Teams chats and calls during your focus time. Booked time appears on your calendar and references the meeting, as "Preparation time for. If it doesn't, you'll notice a No.īook preparation time: Book either 15 minutes or 30 minutes of preparation time before your meeting. View related documents: View documents that might help you prepare for the meeting.ĭetermine whether the meeting has an online link (if you're the organizer): If the meeting has an online link, you'll notice a Yes here. If an attachment is stored online, view more details about it or open it. View attachments: View the number of attachments related to this meeting, along with their titles and storage location (online or local). If a meeting is scheduled outside of your typical meeting hours (when you typically organize and attend meetings during and outside the workday), it's highlighted with an option to respond accordingly. If you already responded, your response is shown here. Respond (if you're an invitee): Respond Yes or No to the invitation. View conflicts: Get a list of all other meetings that have a conflict with this meeting. ![]() Select the down arrow to see more information about these attendees. View attendees: Find out the percentage of invitees who have accepted the meeting, and the number of invitees. Here's what you can do with this insight: Select to filter by All, Organized, or Invited meetings. This insight helps you decide whether each meeting is ready to go. Select Prepare for your meetings to see an insight for each of your upcoming meetings. The Prepare for your meetings insight shows you a list of upcoming meetings that you've organized or that you've been invited to for the next seven calendar days (including the current day). Better meeting practices can improve productivity, information sharing, innovation, decision making, and connections among team members. Meetings are vital for healthy collaboration.
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